If you manage an office (or many offices) for a company, you’re juggling a wide variety of responsibilities every day. One of those responsibilities is making sure the working environment is comfortable and safe for your employees to work in, even when they’re working outside of normal business hours.
A key component of accomplishing this is overtime HVAC. If an employee or team needs to stay late or work on a project over the weekend, they’ll likely need HVAC during hours where that’s normally not provided. For many facility and office managers, managing this can be a logistical headache.
Since most companies rent space rather than own their facilities outright, they’re working with a property management team for things like HVAC. This means you could need to jump through a number of hoops to get that overtime air for your team — needing to provide advanced notice, filling out forms, and having little control over reviewing, cancelling, or modifying requests once they’ve been submitted.
This is why having overtime HVAC software in place is becoming so crucial for facility and office managers. Here are a few of the main reasons companies are starting to demand the implementation of this software in their locations.
1. It’s Easy
With everything that’s already on your plate, any process that takes up more time than it should is frustrating. Overtime HVAC software allows you to submit, review, modify, and cancel after hours air requests through a mobile interface. You can even provide the software to your employees, so they can submit specific requests themselves (while still allowing you the oversight to review billable requests).
2. You Can Manage Costs
Overtime air gets billed back to you, so it’s important that you know exactly who is requesting it and why. Overtime HVAC software allows your employees to include notes with each request, so you can attribute the cost of that HVAC to the appropriate department, case, or project. You can also ensure that requests are only getting submitted when the air is truly needed, instead of employees requesting air “just in case,” due to the manual nature of previous request processes.
3. You Can Control Access
Overtime HVAC software allows you to give request access to the appropriate members of the team. The managing partner can request air whenever they need it, but the interns may only be able to request air during free hours. You also receive an email alert every time a request is submitted, allowing you to monitor and manage requests according to company policy. This democratizes access to overtime HVAC, without you losing control of the requests.
4. It Gives You Confidence
Manual overtime HVAC processes are a black box. Overtime HVAC software provides you with an easy way to see all of your requests, who made those requests, why each request was made, and how much each request cost. This gives you the confidence to know that you’re being billed appropriately for your after hours air usage.
5. It Creates a Standard
If you have multiple offices in different buildings to manage, overtime HVAC becomes a nightmare. That’s why many companies are using overtime HVAC software to standardize their processes for all of their locations. This allows them extend the benefits of overtime HVAC software across their entire operations, creating a level of consistency and transparency that’s otherwise impossible to attain.
Overtime HVAC software is one of the practical technology solutions that’s making big waves in facility and property management. If you’re interested in learning more, request a demo to see our platform in action and determine whether it’s the right solution for your locations.